National Archives of Scotland
Encyclopedia
Based in Edinburgh
Edinburgh
Edinburgh is the capital city of Scotland, the second largest city in Scotland, and the eighth most populous in the United Kingdom. The City of Edinburgh Council governs one of Scotland's 32 local government council areas. The council area includes urban Edinburgh and a rural area...

, the National Archives of Scotland (NAS) are the national archives of Scotland. The NAS claims to have one of the most varied collection of archives in Europe. It is the main archive for sources of the history of Scotland
History of Scotland
The history of Scotland begins around 10,000 years ago, when humans first began to inhabit what is now Scotland after the end of the Devensian glaciation, the last ice age...

 as an independent
Sovereignty
Sovereignty is the quality of having supreme, independent authority over a geographic area, such as a territory. It can be found in a power to rule and make law that rests on a political fact for which no purely legal explanation can be provided...

 state
Sovereign state
A sovereign state, or simply, state, is a state with a defined territory on which it exercises internal and external sovereignty, a permanent population, a government, and the capacity to enter into relations with other sovereign states. It is also normally understood to be a state which is neither...

 (see Kingdom of Scotland
Kingdom of Scotland
The Kingdom of Scotland was a Sovereign state in North-West Europe that existed from 843 until 1707. It occupied the northern third of the island of Great Britain and shared a land border to the south with the Kingdom of England...

), her role in the British Isles and the links between Scotland and many other countries over the centuries.

The NAS changed its name from the Scottish Record Office on 7 January 1999 and is both an associated department and Executive Agency of the Scottish Government, headed by the Keeper of the Records of Scotland. The Agency is responsible to the Scottish Minister for Europe, External Affairs and Culture. Its antecedents date back to the 13th century.

It is responsible for selecting, preserving, and promoting and making available the national archives of Scotland. It also has a role in records management more generally.

The National Archives of Scotland is based at three locations in Edinburgh
Edinburgh
Edinburgh is the capital city of Scotland, the second largest city in Scotland, and the eighth most populous in the United Kingdom. The City of Edinburgh Council governs one of Scotland's 32 local government council areas. The council area includes urban Edinburgh and a rural area...

: HM General Register House and West Register House in the city centre, which are open to the public, and Thomas Thomson House in the Sighthill
Sighthill, Edinburgh
Sighthill is a suburb in the west of Edinburgh, Scotland.For nearly 50 years, the West Edinburgh skyline was dominated by 4 high rise residential tower blocks the first of which was demolished on 21st September 2008 with the other three blocks following the same fate just over 3 years later...

 area of the city which is the main repository and also houses a conservation department and other offices. Access to the archives is open to members of the public.

On 1 April 2011 it was merged with the General Register Office for Scotland
General Register Office for Scotland
The General Register Office for Scotland was a non-ministerial directorate of the Scottish Government that administered the registration of births, deaths, marriages, divorces and adoptions in Scotland. It was also responsible for the statutes relating to the formalities of marriage and conduct...

 to form National Records of Scotland
National Records of Scotland
National Records of Scotland is a public body resulting from the merger of the General Register Office for Scotland and the National Archives of Scotland. It came into existence on 1 April 2011 and combines all the functions of the two former organisations...

.

Early history

The early history of the national archives of Scotland reflects Scotland's own troubled history. Many records were lost as a result of being taken out of the country first in the 13th century by Edward I
Edward I of England
Edward I , also known as Edward Longshanks and the Hammer of the Scots, was King of England from 1272 to 1307. The first son of Henry III, Edward was involved early in the political intrigues of his father's reign, which included an outright rebellion by the English barons...

 during the Wars of Independence
Wars of Scottish Independence
The Wars of Scottish Independence were a series of military campaigns fought between the independent Kingdom of Scotland and the Kingdom of England in the late 13th and early 14th centuries....

 and later by Oliver Cromwell
Oliver Cromwell
Oliver Cromwell was an English military and political leader who overthrew the English monarchy and temporarily turned England into a republican Commonwealth, and served as Lord Protector of England, Scotland, and Ireland....

 in the 17th century. As a result, the earliest surviving Scottish public record is the Quitclaim of Canterbury of 1189; the oldest private record is a charter
Charter
A charter is the grant of authority or rights, stating that the granter formally recognizes the prerogative of the recipient to exercise the rights specified...

 by David I
David I of Scotland
David I or Dabíd mac Maíl Choluim was a 12th-century ruler who was Prince of the Cumbrians and later King of the Scots...

 to the church of St Cuthbert in Edinburgh, 1127. The earliest surviving exchequer roll belongs only to 1326; the records of the Great Seal
Great Seal of Scotland
The Great Seal of Scotland allows the monarch to authorise official documents without having to sign each document individually. Wax is melted in a metal mould or matrix and impressed into a wax figure that is attached by cord or ribbon to documents that the monarch wishes to make official...

 survive only from 1315; and, although there are a few early rolls starting in 1292, full records of Parliament
Parliament of Scotland
The Parliament of Scotland, officially the Estates of Parliament, was the legislature of the Kingdom of Scotland. The unicameral parliament of Scotland is first found on record during the early 13th century, with the first meeting for which a primary source survives at...

 do not begin until 1466. The first reference to a government official responsible for looking after the records dates from 1286. William of Dumfries was a clerk of the rolls of the royal 'chapel' or chancery. This office was later to develop into that of Lord Clerk Register
Lord Clerk Register
The office of Lord Clerk Register is the oldest surviving Great Officer of State in Scotland, with origins in the 13th century.The Clerk-Register was from ancient times the principal Clerk in the kingdom, from whom all other clerks, whatever their government positions, and who were essentially his...

.

The archives in the Middle Ages

When war broke out between Scotland and England in 1296 and Edward I invaded, he had all the symbols of Scots nationhood - the regalia, the national archives and the Stone of Destiny
Stone of Scone
The Stone of Scone , also known as the Stone of Destiny and often referred to in England as The Coronation Stone, is an oblong block of red sandstone, used for centuries in the coronation of the monarchs of Scotland and later the monarchs of England, Great Britain and the United Kingdom...

 - removed to London. The Treaty of Edinburgh-Northampton
Treaty of Edinburgh-Northampton
The Treaty of Edinburgh-Northampton was a peace treaty, signed in 1328 between the Kingdoms of England and Scotland. It brought an end to the First War of Scottish Independence, which had begun with the English invasion of Scotland in 1296...

 ended the first War of Independence in 1329 and provided for the return of the records to Scotland. But they remained in London, many disappeared, and when their remnants were sent back to Scotland in 1948, only about 200 documents remained. During the reign of Robert I, 'the Bruce'
Robert I of Scotland
Robert I , popularly known as Robert the Bruce , was King of Scots from March 25, 1306, until his death in 1329.His paternal ancestors were of Scoto-Norman heritage , and...

 (1306-1329), and with the more settled nature of the country after the battle of Bannockburn
Battle of Bannockburn
The Battle of Bannockburn was a significant Scottish victory in the Wars of Scottish Independence...

 in 1314, the national archives grew in quantity. Records accumulated over the centuries and by the mid-sixteenth century it became necessary to build a special 'register house' in Edinburgh Castle
Edinburgh Castle
Edinburgh Castle is a fortress which dominates the skyline of the city of Edinburgh, Scotland, from its position atop the volcanic Castle Rock. Human habitation of the site is dated back as far as the 9th century BC, although the nature of early settlement is unclear...

 to house them.

Civil War and Cromwell

The archives remained safe in the Castle until its capture by Cromwell's army in December 1650. The Scots were allowed to remove the archives and they were deposited in Stirling Castle
Stirling Castle
Stirling Castle, located in Stirling, is one of the largest and most important castles, both historically and architecturally, in Scotland. The castle sits atop Castle Hill, an intrusive crag, which forms part of the Stirling Sill geological formation. It is surrounded on three sides by steep...

. When that too fell to the English in August 1651, some of the records were carried off by the garrison, some were rescued by the clerks, but most were sent away to London. Their removal proved very inconvenient, so in 1657 the legal registers were returned to Scotland. It was not until the restoration of Charles II
Charles II of England
Charles II was monarch of the three kingdoms of England, Scotland, and Ireland.Charles II's father, King Charles I, was executed at Whitehall on 30 January 1649, at the climax of the English Civil War...

 in 1660 that the other records were sent back. One of the two ships carrying the archives, the 'Elizabeth', sank in a storm off the Northumbrian coast with the loss of all the papers and parchments on board.

The Laigh Parliament House

Those records which had survived the voyage north were deposited again in Edinburgh Castle. But in 1662 the legal registers were transferred to the Laigh Parliament House on the Royal Mile
Royal Mile
The Royal Mile is a succession of streets which form the main thoroughfare of the Old Town of the city of Edinburgh in Scotland.As the name suggests, the Royal Mile is approximately one Scots mile long, and runs between two foci of history in Scotland, from Edinburgh Castle at the top of the Castle...

 in Edinburgh, where parliamentary and other records from the Castle joined them in 1689. The move was partly designed to promote access to the records, but the accommodation was far from satisfactory and the archives were damaged by damp and vermin. Records were piled on the floor and the backs of cupboards ran with damp. The great fire of 1700, which threatened the Parliament House, forced a temporary removal of the records to St Giles' church for safety. Although the Treaty of Union
Acts of Union 1707
The Acts of Union were two Parliamentary Acts - the Union with Scotland Act passed in 1706 by the Parliament of England, and the Union with England Act passed in 1707 by the Parliament of Scotland - which put into effect the terms of the Treaty of Union that had been agreed on 22 July 1706,...

 of 1707 specified that the public records were to remain in Scotland in all time coming, there was no public money available to provide adequate accommodation and supervision for them.

General Register House

By the mid-eighteenth century the need to provide accommodation for the national archives was widely recognised. In 1765 a grant of £12,000 was obtained from the estates of Jacobites forfeited after the 1745 rising
Jacobite rising
The Jacobite Risings were a series of uprisings, rebellions, and wars in Great Britain and Ireland occurring between 1688 and 1746. The uprisings were aimed at returning James VII of Scotland and II of England, and later his descendants of the House of Stuart, to the throne after he was deposed by...

 towards building a 'proper repository'. A site was chosen fronting the end of the North Bridge then under construction. The eminent architect Robert Adam
Robert Adam
Robert Adam was a Scottish neoclassical architect, interior designer and furniture designer. He was the son of William Adam , Scotland's foremost architect of the time, and trained under him...

 and his brother James were selected for the project in 1772 and the foundation stone was laid in 1774, by which time the original plans had been modified. Robert Adam
Robert Adam
Robert Adam was a Scottish neoclassical architect, interior designer and furniture designer. He was the son of William Adam , Scotland's foremost architect of the time, and trained under him...

 used stone from neighbouring quarries, Edinburgh tradesmen for supplies and local masons and craftsmen. The building, although an empty shell, was not roofless when work ceased in 1779. Receipts and other contemporary evidence confirm this.

The incomplete building, described as 'the most magnificent pigeon-house in Europe', was the haunt of thieves and pick-pockets. Construction resumed in 1785 and General Register House was completed to Robert Adam
Robert Adam
Robert Adam was a Scottish neoclassical architect, interior designer and furniture designer. He was the son of William Adam , Scotland's foremost architect of the time, and trained under him...

's modified design in 1788. It was hoped to build his proposed north range if funds ever became available. Robert Reid, also architect of St George's Church (now West Register House) and the facade of Parliament House
Parliament House, Edinburgh
Parliament House in Edinburgh, Scotland, was home to the pre-Union Parliament of Scotland, and now houses the Supreme Courts of Scotland. It is located in the Old Town, just off the Royal Mile, opposite St Giles Cathedral.-Parliament Hall:...

, finished the exterior to a simplified version of Robert Adam
Robert Adam
Robert Adam was a Scottish neoclassical architect, interior designer and furniture designer. He was the son of William Adam , Scotland's foremost architect of the time, and trained under him...

's original design and the interior to his own design in the 1820s. Reid also designed the Antiquarian Room (now the Historical Search Room) which opened to the public in 1847. General Register House is one of the oldest custom built archive buildings still in continuous use in the world.

Thomas Thomson

In 1806 the office of Deputy Clerk Register was created to oversee the day to day running of the office. The appointment of Thomas Thomson
Thomas Thomson
Thomas Thomson FRS FRSE FLS FFPSG MWS was a Scottish chemist and mineralogist whose writings contributed to the early spread of Dalton's atomic theory.He was the inventor of the saccharometer.- Life and work :...

 to the post laid the foundation of the modern record office. His thirty-five year term of office saw a programme of cataloguing and repair of the older records and the start of a series of record publications.

West Register House

Since the early twentieth century accessions of records have increased both in bulk and variety. The growth in the office's activities and holdings brought a need for more accommodation and improved facilities. In 1971 the former St George's Church in Charlotte Square was converted into West Register House. Robert Adam, architect of General Register House, designed the frontages of the houses in Charlotte Square and included a plan for a church in his drawings in 1791. The plan was never used and in 1810 Robert Reid drew up a new design. The foundation stone was laid in May 1811 and the building opened to public worship in 1814. The church discovered dry rot in 1959 and, unable to meet the spiralling costs of repair, closed in 1961, the congregation moving to St Andrew's Church along George Street. In 1968 began the process of converting the church into a branch of the Scottish Record Office. The exterior was left unaltered but the entire interior was removed and replaced by five floors of reinforced concrete for offices and record storage.

Thomas Thomson House

By the 1980s both city centre sites were filled to capacity and it became clear that another building was needed. This provided an opportunity to design a modern archive building. In 1994 Thomas Thomson House was built in the west of Edinburgh and opened the following year by the Princess Royal
Princess Royal
Princess Royal is a style customarily awarded by a British monarch to his or her eldest daughter. The style is held for life, so a princess cannot be given the style during the lifetime of another Princess Royal...

. Designed to provide space for the National Archives of Scotland until the mid 21st century, the building is essentially two separate buildings joined together. One high-tech block provides over 37 kilometres of environmentally controlled record storage, while the other houses records reception and sorting areas, staff offices, a purpose-built conservation unit and digital imaging facilities.

Collections and access

The National Archives of Scotland contains records from parchment and paper scrolls through to digital files and archived websites. One widely known document held is the Declaration of Arbroath
Declaration of Arbroath
The Declaration of Arbroath is a declaration of Scottish independence, made in 1320. It is in the form of a letter submitted to Pope John XXII, dated 6 April 1320, intended to confirm Scotland's status as an independent, sovereign state and defending Scotland's right to use military action when...

.

The material held, searchable through the NAS On-Line Catalogue, and accessible (free of charge to examine) both in person at NAS search rooms (after reader pass application procedures), and in certain circumstances through other methods such as by post includes the following:
  • Government Records of pre-1707 Scottish crown, parliament and government; records of the post-1886 Scottish Office and Scottish Government.

  • Legal registers and Court documents Registers of deeds and sasines; services of heirs; Records of the Court of Session
    Court of Session
    The Court of Session is the supreme civil court of Scotland, and constitutes part of the College of Justice. It sits in Parliament House in Edinburgh and is both a court of first instance and a court of appeal....

    , and the High Court of Justiciary
    High Court of Justiciary
    The High Court of Justiciary is the supreme criminal court of Scotland.The High Court is both a court of first instance and a court of appeal. As a court of first instance, the High Court sits mainly in Parliament House, or in the former Sheriff Court building, in Edinburgh, but also sits from time...

    , sheriff courts (including adoption records) and commissary courts. Notably, the NAS provides about 5,000 extracts from legal registers each year, mainly at a cost for professional legal researchers instructed by law firms. The Keeper is, in addition to his responsibility to Ministers, also responsible to the Lord President of the Court of Session
    Court of Session
    The Court of Session is the supreme civil court of Scotland, and constitutes part of the College of Justice. It sits in Parliament House in Edinburgh and is both a court of first instance and a court of appeal....

     for the efficient management of the court and other legal records in Scotland.

  • The Churches Records for the Church of Scotland
    Church of Scotland
    The Church of Scotland, known informally by its Scots language name, the Kirk, is a Presbyterian church, decisively shaped by the Scottish Reformation....

    , Free Church of Scotland, and various dissenting ('seceding') congregations; records of the Scottish Episcopal Church
    Scottish Episcopal Church
    The Scottish Episcopal Church is a Christian church in Scotland, consisting of seven dioceses. Since the 17th century, it has had an identity distinct from the presbyterian Church of Scotland....

    ; copies of the records of baptisms, marriages and burials for Roman Catholics before 1855.

  • Nationalised industries and transport Records of the Scottish rail and canal systems, coal, gas, electricity, steel and shipbuilding industries.

  • Local administration Valuation rolls for all Scottish counties and burghs 1855-1995; records of some burghs, county councils, justices of the peace and other local authorities.

  • Private and corporate bodies Family, legal and estate papers; several gifts and deposited papers; records of businesses, societies and institutions.

  • Maps and plans Maps, plans, architectural and technical drawings from government departments, nationalised industries, transport systems, courts, churches, private and corporate bodies.


There is an exhibition display of several important and noteworthy items located in West Register House.

Other services

In addition to selecting, preserving and making available to all the national archives of Scotland, the NAS has several other functions. Part of this relates to outreach, providing educational and other resources for teachers and other educational services, and ensuring the archives are available to Scottish society. One example of this outreach was an exhibition at the Scottish Parliament to mark the Act of Union
Acts of Union 1707
The Acts of Union were two Parliamentary Acts - the Union with Scotland Act passed in 1706 by the Parliament of England, and the Union with England Act passed in 1707 by the Parliament of Scotland - which put into effect the terms of the Treaty of Union that had been agreed on 22 July 1706,...

.

The NAS advises Scottish Ministers on records and information policy, and has to be consulted in relation to certain statutory codes of practice issued under the Freedom of Information (Scotland) Act 2002
Freedom of Information (Scotland) Act 2002
The Freedom of Information Act 2002 was an Act of the Scottish Parliament passed in 2002. It covers public bodies over which the Scottish Parliament has jurisdiction, fulfilling a similar purpose to the UK-level Freedom of Information Act 2000...

. The NAS advises Scottish public authorities about the creation and management of their records, and advises public and private owners about their historical records and it provides a reference service to the public on all aspects of the national archives. It provides the National Register of Archives of Scotland, a database of archival sources in Scotland, which is available online. It takes the lead in the development of records management and archival policy in Scotland.

Scottish Archive Network (SCAN)

In the late 1990s the NAS became a pioneer in the digitisation and provision of online access to historical records on a very large scale, under the auspices of the Scottish Archive Network (SCAN) project, whose partners were the National Archives of Scotland (NAS), the Heritage Lottery Fund (HLF), and the Genealogical Society of Utah (now Family Search). The SCAN project created a single electronic catalogue to the holdings of more than 50 Scottish archives and set up a copying programme, using high quality single-capture digital cameras.

SCAN's main achievement was the digital capture of half a million wills and testaments recorded in Commissary Court and Sheriff Court registers between 1513 and 1901, linking these to a unified index, and making them available online.

Following the project's completion in 2004, the NAS maintains the products and websites of SCAN, provides administrative and accounting support, and has recently redesigned the SCAN online catalogue.

Digitisation

The NAS has expanded its digitisation programme begun under the SCAN project. It is currently involved in digitising the register of sasines (Scotland's property register) and the records of ecclesiastical courts (kirk sessions, presbyteries, synods and the General Assembly of the Church of Scotland). The church court records extend to some five million pages of information and the NAS is, at the time of writing (2008), developing an online access system for large-scale, unindexed historical sources, in parallel to free access in the NAS's public search rooms, known as "virtual volumes".

ScotlandsPeople Website

In conjunction with the General Register Office for Scotland (GROS), the NAS supplies content for the ScotlandsPeople website, allowing searches in pre-1855 old parish registers (OPRs); statutory registers of births, marriages and deaths from 1855; census returns, 1841-1901; and the testaments digitally captured by the SCAN project.

ScotlandsPeople Centre

The ScotlandsPeople Centre is for those interested in genealogy. It opened fully on 12 January 2009 after being partially open since July 2008. The Centre is based in HM General Register House and New Register House, and is a partnership between the NAS, the General Register Office for Scotland, and the Court of the Lord Lyon, providing a single base for genealogical research in Scotland. Unlike the National Archives, use of most facilities at the ScotlandsPeople Centre is not free of charge.

Scottish Public Records Review

The National Archives of Scotland was instructed by Scottish Ministers in 2008 with reviewing and assessing the current state of public records legislation in Scotland, some of which dates to the 1930s. The Review has published its report.

See also

  • General Register Office for Scotland
    General Register Office for Scotland
    The General Register Office for Scotland was a non-ministerial directorate of the Scottish Government that administered the registration of births, deaths, marriages, divorces and adoptions in Scotland. It was also responsible for the statutes relating to the formalities of marriage and conduct...

  • Court of the Lord Lyon
    Court of the Lord Lyon
    The Court of the Lord Lyon, also known as the Lyon Court, is a standing court of law which regulates heraldry in Scotland. Like the College of Arms in England it maintains the register of grants of arms, known as the Public Register of All Arms and Bearings in Scotland, as well as records of...

  • The National Archives
  • Royal Commission on the Ancient and Historical Monuments of Scotland
    Royal Commission on the Ancient and Historical Monuments of Scotland
    The Royal Commission on the Ancient and Historical Monuments of Scotland is an executive non-departmental public body of the Scottish Government 'sponsored' [financed and with oversight] through Historic Scotland, an executive agency of the Scottish Government...


External links

The source of this article is wikipedia, the free encyclopedia.  The text of this article is licensed under the GFDL.
 
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