Registered mail
Encyclopedia
Registered mail describes letters, packets or other postal
documents considered valuable and need a chain of custody
that provides more control than regular mail. The posted item has its details recorded in a register to enable its location to be tracked, sometimes with added insurance to cover loss. Traditionally, registered mail was a manual process which gave rise to a great variety of distinctive handstamps and registration labels. Many countries have issued special postal stationery
for registered mail. Earlier similar services were known as Money Letters. Today, however, the registration process is largely computerized with barcode
registration labels replacing the traditional analog labels having only a printed serial number
.
Generally, the item is pre-paid with the normal postage rate and an additional charge known as a registration fee. Upon payment of this fee the sender is given a receipt, and (usually) a unique numbered registration label is affixed to the letter. As the letter travels from post office to post office and through any sorting office
, it has to be signed for on a ledger. This process is completed when the letter is delivered and the receiver signs for the item. With computerization and barcode technology, much of the logging once done manually has become simpler and leads to greater options for the sender and receiver alike to access the status of their shipment via the internet. Many postal authorities provide tracing information for registered items on their website.
In the United States
, registered mail may be used for mailing classified material up to the Secret collateral level.
In most countries, registered mail uses is labelled with a 13-digits reference number and corresponding barcode. The first two letters indicate registration (usually "RR") while the last 2 letters usually represent the country where the registered item was posted. E.g. RR913282511SG indicating Singapore or RR2870433775IN indicating India.
is found the earliest reference to a registration system in the Kingdom of England
in London in July 1556 whereby: that the poste between this and the Northe should eche of them keepe a booke and entrye of every letter that he shall receive, the tyme of the deliverie thereof unto his hands with the parties names that shall bring it unto him, whose handes he shall also take to his booke, witnessing the same note to be trewe. This was likely for state security rather than mail security. In 1603, another Order of Council was made whereby all letters had to be recorded. This system was in effect a registration system although it applied to all items sent via the post.
William Dockwra
's 1680s London Penny Post
also recorded all details on letters accepted for onward transmission but unlike the general post office, gave compensation for losses.
The registration of letters as known today was introduced in 1841 in Great Britain. The letter had to be enclosed within a large sheet of green paper. The green sheet was addressed to the Post Office where the recipient lived. The green sheet was then used as a receipt and was returned to the office of origin after delivery. On 1 July 1858 the green sheet was replaced by a green silk ribbon and shortly afterwards by a green linen tape. In 1870 the tape was replaced by green string. On the introduction of postal stationery
registration envelopes in 1878 the string was replaced by printed blue crossed lines. The blue crossed lines have survived on registered letters to the present day.
In the United Kingdom, up until the 1990s, the Royal Mail
provided a "Registered delivery" service now replaced by "Royal Mail Special Delivery", which provided extra security and insurance against loss (often using special stamps, postmarks and blue lines).
).
sent the Hope Diamond
to the Smithsonian Institution
via registered mail package.
Mail
Mail, or post, is a system for transporting letters and other tangible objects: written documents, typically enclosed in envelopes, and also small packages are delivered to destinations around the world. Anything sent through the postal system is called mail or post.In principle, a postal service...
documents considered valuable and need a chain of custody
Chain of custody
Chain of custody refers to the chronological documentation or paper trail, showing the seizure, custody, control, transfer, analysis, and disposition of evidence, physical or electronic...
that provides more control than regular mail. The posted item has its details recorded in a register to enable its location to be tracked, sometimes with added insurance to cover loss. Traditionally, registered mail was a manual process which gave rise to a great variety of distinctive handstamps and registration labels. Many countries have issued special postal stationery
Postal stationery
A piece of postal stationery is a stationery item, such as a stamped envelope, letter sheet, postal card, lettercard, aerogram or wrapper, with an imprinted stamp or inscription indicating that a specific rate of postage or related service has been prepaid...
for registered mail. Earlier similar services were known as Money Letters. Today, however, the registration process is largely computerized with barcode
Barcode
A barcode is an optical machine-readable representation of data, which shows data about the object to which it attaches. Originally barcodes represented data by varying the widths and spacings of parallel lines, and may be referred to as linear or 1 dimensional . Later they evolved into rectangles,...
registration labels replacing the traditional analog labels having only a printed serial number
Serial number
A serial number is a unique number assigned for identification which varies from its successor or predecessor by a fixed discrete integer value...
.
Generally, the item is pre-paid with the normal postage rate and an additional charge known as a registration fee. Upon payment of this fee the sender is given a receipt, and (usually) a unique numbered registration label is affixed to the letter. As the letter travels from post office to post office and through any sorting office
Sorting office
Sorting office or Processing and Distribution Center is any location where postal operators bring mail after collection for sorting into batches for delivery to the addressee, which may be a direct delivery or sent onwards to another regional or local sorting office, or to another postal...
, it has to be signed for on a ledger. This process is completed when the letter is delivered and the receiver signs for the item. With computerization and barcode technology, much of the logging once done manually has become simpler and leads to greater options for the sender and receiver alike to access the status of their shipment via the internet. Many postal authorities provide tracing information for registered items on their website.
In the United States
United States
The United States of America is a federal constitutional republic comprising fifty states and a federal district...
, registered mail may be used for mailing classified material up to the Secret collateral level.
In most countries, registered mail uses is labelled with a 13-digits reference number and corresponding barcode. The first two letters indicate registration (usually "RR") while the last 2 letters usually represent the country where the registered item was posted. E.g. RR913282511SG indicating Singapore or RR2870433775IN indicating India.
History
In the turbulent political and religious climate during the reign of Mary TudorMary I of England
Mary I was queen regnant of England and Ireland from July 1553 until her death.She was the only surviving child born of the ill-fated marriage of Henry VIII and his first wife Catherine of Aragon. Her younger half-brother, Edward VI, succeeded Henry in 1547...
is found the earliest reference to a registration system in the Kingdom of England
Kingdom of England
The Kingdom of England was, from 927 to 1707, a sovereign state to the northwest of continental Europe. At its height, the Kingdom of England spanned the southern two-thirds of the island of Great Britain and several smaller outlying islands; what today comprises the legal jurisdiction of England...
in London in July 1556 whereby: that the poste between this and the Northe should eche of them keepe a booke and entrye of every letter that he shall receive, the tyme of the deliverie thereof unto his hands with the parties names that shall bring it unto him, whose handes he shall also take to his booke, witnessing the same note to be trewe. This was likely for state security rather than mail security. In 1603, another Order of Council was made whereby all letters had to be recorded. This system was in effect a registration system although it applied to all items sent via the post.
William Dockwra
William Dockwra
William Dockwra was an English merchant who along with his partner Robert Murry created the first Penny Post in London in 1680. In latter 17th century London there was no official postal system for mail delivery within the city of London and its suburbs. Dockwra's London Penny Post was a mail...
's 1680s London Penny Post
London Penny Post
The London Penny Post was a premier postal system whose function was to deliver mail within London and its immediate suburbs for the modest sum of one penny. The Penny Post was established in 1680 by William Dockwra and his business partner, Robert Murray...
also recorded all details on letters accepted for onward transmission but unlike the general post office, gave compensation for losses.
The registration of letters as known today was introduced in 1841 in Great Britain. The letter had to be enclosed within a large sheet of green paper. The green sheet was addressed to the Post Office where the recipient lived. The green sheet was then used as a receipt and was returned to the office of origin after delivery. On 1 July 1858 the green sheet was replaced by a green silk ribbon and shortly afterwards by a green linen tape. In 1870 the tape was replaced by green string. On the introduction of postal stationery
Postal stationery
A piece of postal stationery is a stationery item, such as a stamped envelope, letter sheet, postal card, lettercard, aerogram or wrapper, with an imprinted stamp or inscription indicating that a specific rate of postage or related service has been prepaid...
registration envelopes in 1878 the string was replaced by printed blue crossed lines. The blue crossed lines have survived on registered letters to the present day.
In the United Kingdom, up until the 1990s, the Royal Mail
Royal Mail
Royal Mail is the government-owned postal service in the United Kingdom. Royal Mail Holdings plc owns Royal Mail Group Limited, which in turn operates the brands Royal Mail and Parcelforce Worldwide...
provided a "Registered delivery" service now replaced by "Royal Mail Special Delivery", which provided extra security and insurance against loss (often using special stamps, postmarks and blue lines).
Current activities
There are various efforts to standardize this concept also in the online world (e.g. ETSI, Digital PostmarksDigital Postmarks
A Digital Postmark is a technology that applies a trusted time stamps issued by a postal operator to an electronic document, validates electronic signatures, and stores and archives all non-repudiation data needed to support a potential court challenge - it guarantees the certainty of date and...
).
Trivia
On November 10, 1958, Harry WinstonHarry Winston
Harry Winston was an American jeweler. He donated the Hope Diamond to the Smithsonian Institution in 1958 after owning it for a decade, and traded the Portuguese Diamond to the Smithsonian in 1963.-History:...
sent the Hope Diamond
Hope Diamond
The Hope Diamond, also known as "Le bleu de France" or "Le Bijou du Roi", is a large, , deep-blue diamond, now housed in the Smithsonian Natural History Museum in Washington, D.C. It is blue to the naked eye because of trace amounts of boron within its crystal structure, but exhibits red...
to the Smithsonian Institution
Smithsonian Institution
The Smithsonian Institution is an educational and research institute and associated museum complex, administered and funded by the government of the United States and by funds from its endowment, contributions, and profits from its retail operations, concessions, licensing activities, and magazines...
via registered mail package.