Town meeting
Encyclopedia
A town meeting is a form of direct democratic rule
, used primarily in portions of the United States
since the 17th century, in which most or all the members of a community come together to legislate policy and budgets for local government.
The term has more recently been expanded to cover public meetings that draw people in a geographic area to discuss issues but not vote on any legislative or administrative action. Notably, the term is commonly used by politicians in the United States to describe forums at which voters can ask questions.
Town meeting is a form of local government
practiced in the U.S. region of New England
since colonial times, and in some western states since at least the late 19th century. Typically conducted by New England town
s, town meeting can also refer to meetings of other governmental bodies, such as school district
s or water districts. While the uses and laws vary from state to state, the general form is for residents of the town or school district to gather once a year and act as a legislative body, voting on operating budgets, laws and other matters for the community's operation over the following 12 months.
In 1854, American author, poet, and political thinker Henry David Thoreau
said, in a speech entitled "Slavery in Massachusetts":
The Puritans, who believed in Congregationalist church governance, established town meetings In New England when they established the various New England colonies.
Its usage in the English language can also cause confusion. Town meeting is both an event, as in "Freetown had its town meeting last Tuesday" and an entity, as in "Last Tuesday, Town Meeting decided to repave Howland Road." Starting with Jimmy Carter
's presidential campaign in 1976, "town meeting" has also been used as a label for any moderated discussion group in which a large audience is invited. To avoid confusion, this sort of event is often called a "town hall meeting
."
They differ from Massachusetts and the northern tier of states in being more tightly bound to the published agenda—in Connecticut, the Town Meeting may discuss, but not alter, an article placed before them; nor may they place new items on the agenda. If a Town Meeting rejects a budget, a new Town Meeting must be called to consider the next proposed budget. State Law allows the Board of Selectmen to adopt an estimated tax rate and continue operating based on the previous budget in the event a Town Meeting hasn't adopted a new budget in time.
They also do not exercise the scope of legislative powers as is typically seen in Massachusetts; for example, while many Massachusetts towns adopt and modify land-use and building zoning regulations at Town Meeting, in Connecticut the Town Meeting would have "adopted zoning" as a concept for the town, however the actual writing and adopting of specific regulations fall to an elected Planning & Zoning Board created by the adoption of zoning.
A moderator is chosen at each meeting. Meetings are typically held in school auditoriums, however they may be moved to larger venues as needed. Town meetings can physically meet in another town if necessary to find a proper space to host the attendance; and they have been known to take advantage of a pleasant spring evening to adjourn outside to conduct business. Votes are taken by voice, and if close by show of hands. Meetings on controversial topics are often adjourned to a referendum conducted by machine vote on a date in the future. Such adjournment may come from the floor of the meeting, or by a petition for a paper or machine ballot filed before the meeting.
In towns with an Open Town Meeting, all registered voters of a town, and all persons owning at least $1,000 of taxable property, are eligible to participate in and vote at Town Meetings, with the exception of the election of officials. Representative Town Meetings used by some larger towns consist solely of a large number of members elected to office. Some towns utilize a so-called Financial Town Meeting, where the an Open Town Meeting exists with limited jurisdiction to only vote on financial affairs and the town's legislative powers have been vested in a Town Council.
, the town meeting system originated during the period when Maine was a district
of Massachusetts
. Most cities and towns operate under the town meeting form of government or a modified version of it. Maine annual town meetings traditionally are held in March. Special town meetings also may be called from time to time.
The executive
agency of town government is an elected
, part-time board, known as the Board of Selectmen
or Select Board, having three, five or seven members. Between sessions the board of selectmen interprets the policy
set at Town Meeting and is assigned numerous duties including: approving all town non-school expenditures, authorizing highway
construction and repair, serving as town purchasing agent for non-school items, issuing license
s and overseeing the conduct of all town activities. Often the part-time selectmen also serve as town assessors, overseers of the poor as well as road commissioners. Generally, there are other elected town officers whose duties are specified in law. These may include clerk, assessors, tax collector, treasurer, school committee, constables, and others.
In 1927, the town of Camden
adopted a special charter and became the first Maine town to apply the manager concept to the town meeting-selectmen framework. Under this system, the manager is administrative head of town government, responsible to the select board for the administration of all departments under its control. The manager's duties include acting as purchasing agent, seeing that laws and ordinances are enforced, making appointments and removals, and fixing the compensation of appointees. (See also: Council-manager government
)
From 1927 to 1939, eleven other Maine towns adopted special act town meeting-selectmen-manager charters similar to the Camden charter. Today, 135 Maine towns have the town meeting-selectmen-manager system, while 209 use the town meeting-selectman system.
In Massachusetts, towns with fewer than 6,000 residents may only adopt an open town meeting form of government. Massachusetts towns with 6,000 or more residents may optionally adopt a representative town meeting
form of government. The Board of Selectmen
summons the town meeting into existence by issuing the warrant, which is the list of items—known as articles—to be voted on, with descriptions of each article. The Moderator
officiates the meeting by reading each article, explaining it, and making sure the rules of parliamentary procedure are followed, interprets voice votes and counts other votes. The Finance Committee
or Ways and Means Committee makes recommendations on articles dealing with money, and often drafts the proposed budget. The Town Clerk serves as the clerk of the meeting by recording its results. Town Counsel makes legal recommendations on all articles of the warrant, to ensure town meeting is acting lawfully. All registered voters are free to attend and vote on any and all articles.
Massachusetts Towns having at least 6,000 residents may adopt a Representative Town Meeting system through the normal charter-change process. Representative Town Meetings function largely the same as an Open Town Meeting
, except that not all registered voters can vote. The townspeople instead elect Town Meeting Members by precinct to represent them and to vote on the issues for them, much like a U.S. Representative votes on behalf of his/her constituents in Congress
. Depending on population, a town may have anywhere from 50 to 240 Town Meeting Members. Framingham
, the largest town in the commonwealth by population, has 216 representatives in Town Meeting, twelve from each precinct
. Saugus, with 50 town meeting members, is the smallest representative town meeting in Massachusetts. In recent years, the number of RTMs in Massachusetts is declining to now just over 35 with the loss of Winthrop and Randolph as the most recent.
An article may be placed on the warrant by the Selectmen, sometimes at the request of town departments, or by a petition signed by at least ten registered voters of the town.
If Town Meeting in one town votes to approve its assessment based on the figures provided, and Town Meeting in another town votes a lesser figure than it was assessed, the disagreement becomes problematic. (For example, if X-town and Y-town run a high school together, and the total operating cost of the high school is $4,500,000, and X-town sends 51% of the school's students, X-town would be assessed $2,295,000 and Y-town would be assessed $2,205,000. An issue arises when X-town votes $2,295,000 and Y-town only votes $2,100,000.)
If the issue cannot be resolved, the governing body may call a meeting of all registered voters from all towns involved: a Joint Town Meeting. The action of the Joint Town Meeting is binding for all involved communities. When three or more towns are involved, the name often changes from Joint Town Meeting to Regional Town Meeting.
In 2003, the communities of Freetown
and Lakeville
, Massachusetts held their annual town meetings and voted on the budget for the Freetown-Lakeville Regional School District as part of those meetings. Freetown voters approved a budget that reduced their contribution by $100,000 from what the Regional School Committee asked for, thus requiring Lakeville to lower their contribution proportionally. Lakeville voters instead approved the amount the Regional School Committee asked for, which would require Freetown to go back and approve the extra $100,000.
When the towns could not agree, the Regional School Committee, as governing body of the Freetown-Lakeville Regional School District, called a joint town meeting of voters from Freetown and Lakeville to agree on a single regional school budget. The meeting voted in favor of the amount originally requested, which required Freetown to give the additional $100,000 it had held back.
(in Amendment LXXXIX, which governs the respective powers of municipalities and the state legislature) makes a distinction between a "city form of government" and a "town form of government". In recent years, a number of communities have chosen to adopt a home-rule
charter under this Amendment which specifies a city form of government while retaining the style
"Town of X," calling their legislative bodies "Town Council," and so on. (The Constitution does not require any specific nomenclature.) In special legislation
, these places are sometimes described as "the city known as the town of X".
The Town Meeting form of government is a mandatory part of being considered a town under state law; cities do not have town meetings. However, as noted, the official style of a city or town is defined in its charter, and there is no legal barrier to cities calling themselves "town" or vice versa. As a result, not all of the municipalities that are entitled Town of _____ have a Town Meeting legislative body. (Only communities with a population of at least 12,000 may adopt a city form of government.)
Common practice distinguishes between a "town meeting" (with an article
), which may refer to any such gathering, even if municipal business is not the subject, and "Town Meeting" (never an article), which always refers to the legislative governing body of a town.
, towns, cities, unincorporated places and villages, and school districts have the option of two main types of annual meeting: Traditional meetings, or ballot-vote meetings that are known informally as "SB 2" or "Senate Bill 2." Each political subdivision can choose their form of meeting.
A town moderator is allowed under state law to adjourn a meeting that has run for a very long period and reconvene it at a later date, usually one week from the date of the meeting, and usually in the same location, in order to finish the town's business.
Under SB 2, a first session, called a "Deliberative Session," is held about a month prior to the town election. This session is similar in many ways to the traditional town meeting. However, unlike the town meeting, while the wording and dollar amounts of proposed ballot measures may be amended, no actual voting on the merits of the proposals takes place. The second session, held on a set election day, is when issues such as the town's budget and other measures, known as warrant articles, are voted upon.
When adopting SB 2, towns or school districts may hold elections on the second Tuesday in March, the second Tuesday in April, or the second Tuesday in May. The election dates may be changed by majority vote. If a vote is taken to approve the change of the local elections, the date becomes effective the following year.
In 2002, according to the University of New Hampshire
Center for Public Policy studies, 171 towns in New Hampshire had traditional town meeting, while 48 had SB 2. Another 15 municipalities, most of them incorporated cities, had no annual meeting. The study found that 102 school districts had traditional town meeting, 64 had SB2 meeting and 10 had no annual meeting.
Because traditional-meeting communities tend to be smaller, only one-third of the state's population was governed by traditional town meetings in 2002, and only 22 percent by traditional school-district meetings.
, although as of 2006 the practice is not used by a town or school district in New Hampshire. Voters elect a small number of residents to act as the legislative body instead of them, however no town in the state has done so. Representative Town Meetings follow the same procedure and address the same issues as traditional town meetings, except they cannot consider matters which state law or the charter states must be placed on the official ballot of the town.
are elected to two-year terms on even years in towns and are elected in city wards at every other city election. The moderator's duties include presiding over town meetings, regulating the business thereof, deciding questions of order, making public declarations of each vote passed, and prescribing rules of proceeding which may be altered by the town as need.
The moderator also has the authority to postpone and reschedule the deliberative session or voting day of the meeting to another reasonable date, place, and time certain in the case of a weather emergency in which the moderator reasonably believes the roads to be hazardous or unsafe.
stating that these were "a substitute for a town meeting …, and a reference in any law to a town meeting or special town meeting shall be construed as reference to a town election …". The state's school districts (independent units with taxing powers) voted on budgets and capital levies and elected school board members in town-meeting style until the late 1950s.
compared to the other New England
states. Like Connecticut, a few towns utilize a so-called Financial Town Meeting, where an Open Town Meeting
exists with limited jurisdiction to only vote on financial affairs and the town's legislative powers have been vested in a Town Council. The direct democracy tradition is now uncommon in Rhode Island.
operate under charters instead of general legislation (see special legislation
). The cities and chartered towns, except for South Burlington
, are required by the terms of their charters to hold an annual town meeting, on Town Meeting Day. Many towns vote on matters of substance (e.g. budgets, elected officials, etc.) by Secret Ballot (also known as Australian Ballot
). However, there is no state law that requires towns to vote by Australian ballot; several towns still conduct all business "from the floor".
Cities and towns are governed by either a city council or a selectboard. They are fully empowered to act on most issues and are generally referred to as the municipality's Legislative Body. But all town budgets (and those of other independent taxing authorities) must be approved by plebiscite; explaining the local government's budget request to the voters is the principal business of Town Meeting. Voters at Town Meeting may also vote on non-binding resolutions, and may place items on the ballot for the following year's meeting.
There is no general requirement for chartered municipalities to observe Town Meeting or to put their budgets to plebiscite. When the Town of South Burlington was re-chartered as the City of South Burlington in 1971, the new charter provided for city elections in April and required only budget increases of 10% or more per annum to be placed before voters. No other municipality has been granted such a charter by the legislature, and there is strong sentiment against making future exceptions.
Employers in the state often give their employees time off, or at least give the employees the option of leaving early/coming in late, in order to attend their home town's Town Meeting. Universities often also give their students the day off from class so that they may go to Town Meeting to learn more about local issues and government.
Vermont gives state employees the day off on town meeting day. Private employees may also take an unpaid day off under most circumstances. Students over 18 may attend and not be declared truant.
are elected to one-year terms in towns. The moderator's duties include reviewing the "warning" (published agenda) for the town meeting, presiding over town meetings, deciding questions of order, making public declarations of each vote passed, and prescribing rules of proceeding.
was the first western state to adopt the town meeting system, but it was initially very restricted in its function. Minnesota
has a well established tradition.
of northern Spain
in the Middle Ages
. Known as the anteiglesia (literally "in front of the church" from the Latin ante - and not anti) all the residents of a town would meet outside the door of the largest church and vote on local matters. They would also elect a sindico to represent them in the regional assembly. The village or town was divided into cofradías, which dealt with day-to-day administration in each of the town's parishes.
The system was revived in the municipality of Iurreta
, Biscay
in 1990.
, that is of approximately 90% of all Swiss municipalities. The meetings are usually held twice a year. They must not be confused with the Landsgemeinde
, the meeting that functions as legislative body in certain cantons of Switzerland
.
has a Nineteen Day Feast
which encourages all members of the geographic community in good standing to attend for prayers, administrative discussion, and socializing. This meeting is one component of the Bahá'í Administrative Order
(which is held up as a model for secular society to consider implementing some of its features), and the meeting is considered by Bahá'ís to be an example of grass-roots democracy.
Direct democracy
Direct democracy is a form of government in which people vote on policy initiatives directly, as opposed to a representative democracy in which people vote for representatives who then vote on policy initiatives. Direct democracy is classically termed "pure democracy"...
, used primarily in portions of the United States
United States
The United States of America is a federal constitutional republic comprising fifty states and a federal district...
since the 17th century, in which most or all the members of a community come together to legislate policy and budgets for local government.
The term has more recently been expanded to cover public meetings that draw people in a geographic area to discuss issues but not vote on any legislative or administrative action. Notably, the term is commonly used by politicians in the United States to describe forums at which voters can ask questions.
In the United States
Local government
Local government refers collectively to administrative authorities over areas that are smaller than a state.The term is used to contrast with offices at nation-state level, which are referred to as the central government, national government, or federal government...
practiced in the U.S. region of New England
New England
New England is a region in the northeastern corner of the United States consisting of the six states of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut...
since colonial times, and in some western states since at least the late 19th century. Typically conducted by New England town
New England town
The New England town is the basic unit of local government in each of the six New England states. Without a direct counterpart in most other U.S. states, New England towns are conceptually similar to civil townships in other states, but are incorporated, possessing powers like cities in other...
s, town meeting can also refer to meetings of other governmental bodies, such as school district
School district
School districts are a form of special-purpose district which serves to operate the local public primary and secondary schools.-United States:...
s or water districts. While the uses and laws vary from state to state, the general form is for residents of the town or school district to gather once a year and act as a legislative body, voting on operating budgets, laws and other matters for the community's operation over the following 12 months.
In 1854, American author, poet, and political thinker Henry David Thoreau
Henry David Thoreau
Henry David Thoreau was an American author, poet, philosopher, abolitionist, naturalist, tax resister, development critic, surveyor, historian, and leading transcendentalist...
said, in a speech entitled "Slavery in Massachusetts":
The Puritans, who believed in Congregationalist church governance, established town meetings In New England when they established the various New England colonies.
Its usage in the English language can also cause confusion. Town meeting is both an event, as in "Freetown had its town meeting last Tuesday" and an entity, as in "Last Tuesday, Town Meeting decided to repave Howland Road." Starting with Jimmy Carter
Jimmy Carter
James Earl "Jimmy" Carter, Jr. is an American politician who served as the 39th President of the United States and was the recipient of the 2002 Nobel Peace Prize, the only U.S. President to have received the Prize after leaving office...
's presidential campaign in 1976, "town meeting" has also been used as a label for any moderated discussion group in which a large audience is invited. To avoid confusion, this sort of event is often called a "town hall meeting
Town hall meeting
A town hall meeting is an American English term given to an informal public meeting. Everybody in a town community is invited to attend, not always to voice their opinions, but to hear the responses from public figures and elected officials about shared subjects of interest. Attendees rarely voted...
."
Connecticut
Connecticut shares the Town Meeting form of government used by many other New England communities.They differ from Massachusetts and the northern tier of states in being more tightly bound to the published agenda—in Connecticut, the Town Meeting may discuss, but not alter, an article placed before them; nor may they place new items on the agenda. If a Town Meeting rejects a budget, a new Town Meeting must be called to consider the next proposed budget. State Law allows the Board of Selectmen to adopt an estimated tax rate and continue operating based on the previous budget in the event a Town Meeting hasn't adopted a new budget in time.
They also do not exercise the scope of legislative powers as is typically seen in Massachusetts; for example, while many Massachusetts towns adopt and modify land-use and building zoning regulations at Town Meeting, in Connecticut the Town Meeting would have "adopted zoning" as a concept for the town, however the actual writing and adopting of specific regulations fall to an elected Planning & Zoning Board created by the adoption of zoning.
A moderator is chosen at each meeting. Meetings are typically held in school auditoriums, however they may be moved to larger venues as needed. Town meetings can physically meet in another town if necessary to find a proper space to host the attendance; and they have been known to take advantage of a pleasant spring evening to adjourn outside to conduct business. Votes are taken by voice, and if close by show of hands. Meetings on controversial topics are often adjourned to a referendum conducted by machine vote on a date in the future. Such adjournment may come from the floor of the meeting, or by a petition for a paper or machine ballot filed before the meeting.
In towns with an Open Town Meeting, all registered voters of a town, and all persons owning at least $1,000 of taxable property, are eligible to participate in and vote at Town Meetings, with the exception of the election of officials. Representative Town Meetings used by some larger towns consist solely of a large number of members elected to office. Some towns utilize a so-called Financial Town Meeting, where the an Open Town Meeting exists with limited jurisdiction to only vote on financial affairs and the town's legislative powers have been vested in a Town Council.
Maine
In MaineMaine
Maine is a state in the New England region of the northeastern United States, bordered by the Atlantic Ocean to the east and south, New Hampshire to the west, and the Canadian provinces of Quebec to the northwest and New Brunswick to the northeast. Maine is both the northernmost and easternmost...
, the town meeting system originated during the period when Maine was a district
District
Districts are a type of administrative division, in some countries managed by a local government. They vary greatly in size, spanning entire regions or counties, several municipalities, or subdivisions of municipalities.-Austria:...
of Massachusetts
Massachusetts
The Commonwealth of Massachusetts is a state in the New England region of the northeastern United States of America. It is bordered by Rhode Island and Connecticut to the south, New York to the west, and Vermont and New Hampshire to the north; at its east lies the Atlantic Ocean. As of the 2010...
. Most cities and towns operate under the town meeting form of government or a modified version of it. Maine annual town meetings traditionally are held in March. Special town meetings also may be called from time to time.
The executive
Executive (government)
Executive branch of Government is the part of government that has sole authority and responsibility for the daily administration of the state bureaucracy. The division of power into separate branches of government is central to the idea of the separation of powers.In many countries, the term...
agency of town government is an elected
Election
An election is a formal decision-making process by which a population chooses an individual to hold public office. Elections have been the usual mechanism by which modern representative democracy operates since the 17th century. Elections may fill offices in the legislature, sometimes in the...
, part-time board, known as the Board of Selectmen
Board of selectmen
The board of selectmen is commonly the executive arm of the government of New England towns in the United States. The board typically consists of three or five members, with or without staggered terms.-History:...
or Select Board, having three, five or seven members. Between sessions the board of selectmen interprets the policy
Policy
A policy is typically described as a principle or rule to guide decisions and achieve rational outcome. The term is not normally used to denote what is actually done, this is normally referred to as either procedure or protocol...
set at Town Meeting and is assigned numerous duties including: approving all town non-school expenditures, authorizing highway
Highway
A highway is any public road. In American English, the term is common and almost always designates major roads. In British English, the term designates any road open to the public. Any interconnected set of highways can be variously referred to as a "highway system", a "highway network", or a...
construction and repair, serving as town purchasing agent for non-school items, issuing license
License
The verb license or grant licence means to give permission. The noun license or licence refers to that permission as well as to the document recording that permission.A license may be granted by a party to another party as an element of an agreement...
s and overseeing the conduct of all town activities. Often the part-time selectmen also serve as town assessors, overseers of the poor as well as road commissioners. Generally, there are other elected town officers whose duties are specified in law. These may include clerk, assessors, tax collector, treasurer, school committee, constables, and others.
In 1927, the town of Camden
Camden, Maine
Camden is a town in Knox County, Maine, United States. The population was 5,254 at the 2000 census. The population of the town more than triples during the summer months, due to tourists and summer residents. Camden is a famous summer colony in the Mid-Coast region of Maine...
adopted a special charter and became the first Maine town to apply the manager concept to the town meeting-selectmen framework. Under this system, the manager is administrative head of town government, responsible to the select board for the administration of all departments under its control. The manager's duties include acting as purchasing agent, seeing that laws and ordinances are enforced, making appointments and removals, and fixing the compensation of appointees. (See also: Council-manager government
Council-manager government
The council–manager government form is one of two predominant forms of municipal government in the United States; the other common form of local government is the mayor-council government form, which characteristically occurs in large cities...
)
From 1927 to 1939, eleven other Maine towns adopted special act town meeting-selectmen-manager charters similar to the Camden charter. Today, 135 Maine towns have the town meeting-selectmen-manager system, while 209 use the town meeting-selectman system.
Massachusetts
Two forms of town meeting government
Open town meeting
In Massachusetts, towns with fewer than 6,000 residents may only adopt an open town meeting form of government. Massachusetts towns with 6,000 or more residents may optionally adopt a representative town meeting
Representative town meeting
A representative town meeting is a form of municipal legislature particularly common in Massachusetts, New Hampshire, Connecticut and Vermont....
form of government. The Board of Selectmen
Board of selectmen
The board of selectmen is commonly the executive arm of the government of New England towns in the United States. The board typically consists of three or five members, with or without staggered terms.-History:...
summons the town meeting into existence by issuing the warrant, which is the list of items—known as articles—to be voted on, with descriptions of each article. The Moderator
Moderator (town official)
A moderator is an official of an incorporated town who presides over the town meeting, and in some cases, other municipal meetings. In the United States, the area of the country best known for the town meeting form of government is New England. The office of moderator exists in at least Connecticut...
officiates the meeting by reading each article, explaining it, and making sure the rules of parliamentary procedure are followed, interprets voice votes and counts other votes. The Finance Committee
Board of Finance
The Board of Finance is one of a variety of names for a body that reviews local government budgets in towns or school districts that have the town meeting form of government...
or Ways and Means Committee makes recommendations on articles dealing with money, and often drafts the proposed budget. The Town Clerk serves as the clerk of the meeting by recording its results. Town Counsel makes legal recommendations on all articles of the warrant, to ensure town meeting is acting lawfully. All registered voters are free to attend and vote on any and all articles.
Representative town meeting
Massachusetts Towns having at least 6,000 residents may adopt a Representative Town Meeting system through the normal charter-change process. Representative Town Meetings function largely the same as an Open Town Meeting
Open town meeting
An open town meeting is a form of town meeting in which all registered voters of a town may vote . This form of government is typical of smaller municipalities in the New England region of the United States....
, except that not all registered voters can vote. The townspeople instead elect Town Meeting Members by precinct to represent them and to vote on the issues for them, much like a U.S. Representative votes on behalf of his/her constituents in Congress
United States House of Representatives
The United States House of Representatives is one of the two Houses of the United States Congress, the bicameral legislature which also includes the Senate.The composition and powers of the House are established in Article One of the Constitution...
. Depending on population, a town may have anywhere from 50 to 240 Town Meeting Members. Framingham
Framingham, Massachusetts
Framingham is a New England town in Middlesex County, Massachusetts, United States. The population was 68,318 as of the United States 2010 Census. -History:...
, the largest town in the commonwealth by population, has 216 representatives in Town Meeting, twelve from each precinct
Precinct
A precinct is a space enclosed by the walls or other boundaries of a particular place or building, or by an arbitrary and imaginary line drawn around it. The term has several different uses...
. Saugus, with 50 town meeting members, is the smallest representative town meeting in Massachusetts. In recent years, the number of RTMs in Massachusetts is declining to now just over 35 with the loss of Winthrop and Randolph as the most recent.
Annual town meetings
Annual Town Meetings are held in the spring, and may also be known as the Annual Budget Meeting. They are supposed be held between February 1 and May 31, but may be delayed until June 30. (Town fiscal years start on July 1.) At this meeting, the town takes care of any housecleaning it has left before the end of the current fiscal year, and prepares itself to enter the new fiscal year by approving a budget. It may also vote on non-budgetary issues on the warrant, including the town's general and zoning bylaws.An article may be placed on the warrant by the Selectmen, sometimes at the request of town departments, or by a petition signed by at least ten registered voters of the town.
Special town meetings
Special Town Meetings are held whenever necessary, usually to deal with financial or other pertinent issues that develop between Annual Town Meetings. They function the same as an Annual Town Meeting, only the number of signatures required on a petition rises to 100. While the Selectmen generally call such a meeting, voters may call one through petition, and the number of signatures required on a petition to call a Special Town Meeting is 200 or 20% of the registered voters, whichever number is lower. The Selectmen have 45 days from the date of receiving such a petition to hold a Special Town Meeting. They are extremely important in finding something to do with the towns issues.Joint/regional town meetings
Joint Town Meetings are an extremely rare form of town meeting. When two or more towns share an operating budget for something, the governing body of that entity will typically issue each town an assessment for its operation. The town then includes its assessment as part of its budget.If Town Meeting in one town votes to approve its assessment based on the figures provided, and Town Meeting in another town votes a lesser figure than it was assessed, the disagreement becomes problematic. (For example, if X-town and Y-town run a high school together, and the total operating cost of the high school is $4,500,000, and X-town sends 51% of the school's students, X-town would be assessed $2,295,000 and Y-town would be assessed $2,205,000. An issue arises when X-town votes $2,295,000 and Y-town only votes $2,100,000.)
If the issue cannot be resolved, the governing body may call a meeting of all registered voters from all towns involved: a Joint Town Meeting. The action of the Joint Town Meeting is binding for all involved communities. When three or more towns are involved, the name often changes from Joint Town Meeting to Regional Town Meeting.
Case study
In 2003, the communities of Freetown
Freetown, Massachusetts
Freetown is a town in Bristol County, Massachusetts, United States. The population was 8,870 at the 2010 census.Freetown is one of the oldest communities in the United States, having been settled by the Pilgrims and their descendants in the latter half of the 17th century. The town once included...
and Lakeville
Lakeville, Massachusetts
Lakeville is a town in Plymouth County, Massachusetts, United States. The population was 9,821 at the 2000 census.For geographic and demographic information on the village of North Lakeville, please see the article North Lakeville, Massachusetts.-History:...
, Massachusetts held their annual town meetings and voted on the budget for the Freetown-Lakeville Regional School District as part of those meetings. Freetown voters approved a budget that reduced their contribution by $100,000 from what the Regional School Committee asked for, thus requiring Lakeville to lower their contribution proportionally. Lakeville voters instead approved the amount the Regional School Committee asked for, which would require Freetown to go back and approve the extra $100,000.
When the towns could not agree, the Regional School Committee, as governing body of the Freetown-Lakeville Regional School District, called a joint town meeting of voters from Freetown and Lakeville to agree on a single regional school budget. The meeting voted in favor of the amount originally requested, which required Freetown to give the additional $100,000 it had held back.
- Lakeville demands more Freetown funding A newspaper article describing the joint town meeting.
Cities calling themselves towns
The Massachusetts ConstitutionMassachusetts Constitution
The Constitution of the Commonwealth of Massachusetts is the fundamental governing document of the Commonwealth of Massachusetts, one of the 50 individual state governments that make up the United States of America. It was drafted by John Adams, Samuel Adams, and James Bowdoin during the...
(in Amendment LXXXIX, which governs the respective powers of municipalities and the state legislature) makes a distinction between a "city form of government" and a "town form of government". In recent years, a number of communities have chosen to adopt a home-rule
Home rule
Home rule is the power of a constituent part of a state to exercise such of the state's powers of governance within its own administrative area that have been devolved to it by the central government....
charter under this Amendment which specifies a city form of government while retaining the style
Style (manner of address)
A style of office, or honorific, is a legal, official, or recognized title. A style, by tradition or law, precedes a reference to a person who holds a post or political office, and is sometimes used to refer to the office itself. An honorific can also be awarded to an individual in a personal...
"Town of X," calling their legislative bodies "Town Council," and so on. (The Constitution does not require any specific nomenclature.) In special legislation
Special legislation
Special legislation is a legal term of art used in the United States which refers to acts of a state legislature which apply only to a specific municipality which is identified by name in the legislation.In some states, such as Pennsylvania, the state constitution prohibits special legislation;...
, these places are sometimes described as "the city known as the town of X".
The Town Meeting form of government is a mandatory part of being considered a town under state law; cities do not have town meetings. However, as noted, the official style of a city or town is defined in its charter, and there is no legal barrier to cities calling themselves "town" or vice versa. As a result, not all of the municipalities that are entitled Town of _____ have a Town Meeting legislative body. (Only communities with a population of at least 12,000 may adopt a city form of government.)
Common practice distinguishes between a "town meeting" (with an article
Article (grammar)
An article is a word that combines with a noun to indicate the type of reference being made by the noun. Articles specify the grammatical definiteness of the noun, in some languages extending to volume or numerical scope. The articles in the English language are the and a/an, and some...
), which may refer to any such gathering, even if municipal business is not the subject, and "Town Meeting" (never an article), which always refers to the legislative governing body of a town.
New Hampshire
In New HampshireNew Hampshire
New Hampshire is a state in the New England region of the northeastern United States of America. The state was named after the southern English county of Hampshire. It is bordered by Massachusetts to the south, Vermont to the west, Maine and the Atlantic Ocean to the east, and the Canadian...
, towns, cities, unincorporated places and villages, and school districts have the option of two main types of annual meeting: Traditional meetings, or ballot-vote meetings that are known informally as "SB 2" or "Senate Bill 2." Each political subdivision can choose their form of meeting.
Traditional town meetings
Traditional Town Meetings, or Open Meetings, are held annually on the second Tuesday of March to choose town officers and the transaction of all other town business. Town selectmen are also permitted to call special town meetings as warranted, although these must be approved by a judge if they involve budgetary expenditures or changes. Town meetings are prohibited, by state law, from being held on the biennial election day, which is typically held in November to elect county, state and national officials.A town moderator is allowed under state law to adjourn a meeting that has run for a very long period and reconvene it at a later date, usually one week from the date of the meeting, and usually in the same location, in order to finish the town's business.
Official ballot referendums (SB 2)
The SB 2 form of government was instituted by the state legislature in 1995 because of concerns that modern lifestyles had made it difficult for people to attend traditional town meetings. Residents vote in an SB 2 election at a polling place throughout the day. They may also vote by absentee ballot. Municipalities that have adopted the SB 2 form of government may switch back to the traditional town meeting form by a 3/5 majority vote.Under SB 2, a first session, called a "Deliberative Session," is held about a month prior to the town election. This session is similar in many ways to the traditional town meeting. However, unlike the town meeting, while the wording and dollar amounts of proposed ballot measures may be amended, no actual voting on the merits of the proposals takes place. The second session, held on a set election day, is when issues such as the town's budget and other measures, known as warrant articles, are voted upon.
When adopting SB 2, towns or school districts may hold elections on the second Tuesday in March, the second Tuesday in April, or the second Tuesday in May. The election dates may be changed by majority vote. If a vote is taken to approve the change of the local elections, the date becomes effective the following year.
In 2002, according to the University of New Hampshire
University of New Hampshire
The University of New Hampshire is a public university in the University System of New Hampshire , United States. The main campus is in Durham, New Hampshire. An additional campus is located in Manchester. With over 15,000 students, UNH is the largest university in New Hampshire. The university is...
Center for Public Policy studies, 171 towns in New Hampshire had traditional town meeting, while 48 had SB 2. Another 15 municipalities, most of them incorporated cities, had no annual meeting. The study found that 102 school districts had traditional town meeting, 64 had SB2 meeting and 10 had no annual meeting.
Because traditional-meeting communities tend to be smaller, only one-third of the state's population was governed by traditional town meetings in 2002, and only 22 percent by traditional school-district meetings.
Official ballot town council
The Official Ballot Town Council is a variant form of the Town Council, in which certain items are to be placed on the ballot to be voted on by the registered voters. This process mimics the SB 2 process, except that the Town Council makes the determination of what items will go on the ballot.Budgetary town meeting
The Budgetary Town Meeting is a variation of the Open Meeting, but only the annual town operating budget as presented by the governing body can be voted on by the registered voters. When a town charter provides for a Budgetary Town Meeting also must establish the procedures for the transfer of funds among various departments, funds, accounts and agencies as may be necessary during the year.Representative town meeting
State law also allows for a Representative Town Meeting, similar to that of a Town CouncilTown council
A town council is a democratically elected form of government for small municipalities or civil parishes. A council may serve as both the representative and executive branch....
, although as of 2006 the practice is not used by a town or school district in New Hampshire. Voters elect a small number of residents to act as the legislative body instead of them, however no town in the state has done so. Representative Town Meetings follow the same procedure and address the same issues as traditional town meetings, except they cannot consider matters which state law or the charter states must be placed on the official ballot of the town.
Moderator
ModeratorsModerator (town official)
A moderator is an official of an incorporated town who presides over the town meeting, and in some cases, other municipal meetings. In the United States, the area of the country best known for the town meeting form of government is New England. The office of moderator exists in at least Connecticut...
are elected to two-year terms on even years in towns and are elected in city wards at every other city election. The moderator's duties include presiding over town meetings, regulating the business thereof, deciding questions of order, making public declarations of each vote passed, and prescribing rules of proceeding which may be altered by the town as need.
The moderator also has the authority to postpone and reschedule the deliberative session or voting day of the meeting to another reasonable date, place, and time certain in the case of a weather emergency in which the moderator reasonably believes the roads to be hazardous or unsafe.
New York
Town meetings were the rule in New York from the colonial period into the 20th century. They were typically held between February 1 and May 1 of each year primarily for the election of town officials but were also empowered to set "rules for fences and for impounding animals," supporting the poor, raising taxes, and to "determine any other question lawfully submitted to them." In the late 1890s the state legislature shifted the meetings - by this time no more than town elections - to biennial to conform to the pattern of federal, state, and municipal elections in the state's cities. It also permitted, and later directed, town meetings to be held in November. That process was not complete until the 1920s. Laws adopted in 1932 for the first time refer to "Biennial town elections,"stating that these were "a substitute for a town meeting …, and a reference in any law to a town meeting or special town meeting shall be construed as reference to a town election …". The state's school districts (independent units with taxing powers) voted on budgets and capital levies and elected school board members in town-meeting style until the late 1950s.
Rhode Island
Due to a change in the state's constitution, Rhode Island municipalities have a greater degree of home ruleHome rule
Home rule is the power of a constituent part of a state to exercise such of the state's powers of governance within its own administrative area that have been devolved to it by the central government....
compared to the other New England
New England
New England is a region in the northeastern corner of the United States consisting of the six states of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut...
states. Like Connecticut, a few towns utilize a so-called Financial Town Meeting, where an Open Town Meeting
Open town meeting
An open town meeting is a form of town meeting in which all registered voters of a town may vote . This form of government is typical of smaller municipalities in the New England region of the United States....
exists with limited jurisdiction to only vote on financial affairs and the town's legislative powers have been vested in a Town Council. The direct democracy tradition is now uncommon in Rhode Island.
Vermont
Town Meeting Day (the first Tuesday in March) is a state holiday. Most organized towns operate under the general statutes requiring an annual town meeting on that day or, optionally, on preceding days if the voters so choose. The purpose of town meeting is to elect municipal officers, approve annual budgets and conduct any other business. All cities and some towns in VermontVermont
Vermont is a state in the New England region of the northeastern United States of America. The state ranks 43rd in land area, , and 45th in total area. Its population according to the 2010 census, 630,337, is the second smallest in the country, larger only than Wyoming. It is the only New England...
operate under charters instead of general legislation (see special legislation
Special legislation
Special legislation is a legal term of art used in the United States which refers to acts of a state legislature which apply only to a specific municipality which is identified by name in the legislation.In some states, such as Pennsylvania, the state constitution prohibits special legislation;...
). The cities and chartered towns, except for South Burlington
South Burlington, Vermont
-Economy:CommutAir, a regional airline, is headquartered in the city, by the airport. The Magic Hat Brewing Company, one of the United States's larger craft breweries, is located here.One measure of economic activity is retail sales...
, are required by the terms of their charters to hold an annual town meeting, on Town Meeting Day. Many towns vote on matters of substance (e.g. budgets, elected officials, etc.) by Secret Ballot (also known as Australian Ballot
Secret ballot
The secret ballot is a voting method in which a voter's choices in an election or a referendum are anonymous. The key aim is to ensure the voter records a sincere choice by forestalling attempts to influence the voter by intimidation or bribery. The system is one means of achieving the goal of...
). However, there is no state law that requires towns to vote by Australian ballot; several towns still conduct all business "from the floor".
Cities and towns are governed by either a city council or a selectboard. They are fully empowered to act on most issues and are generally referred to as the municipality's Legislative Body. But all town budgets (and those of other independent taxing authorities) must be approved by plebiscite; explaining the local government's budget request to the voters is the principal business of Town Meeting. Voters at Town Meeting may also vote on non-binding resolutions, and may place items on the ballot for the following year's meeting.
There is no general requirement for chartered municipalities to observe Town Meeting or to put their budgets to plebiscite. When the Town of South Burlington was re-chartered as the City of South Burlington in 1971, the new charter provided for city elections in April and required only budget increases of 10% or more per annum to be placed before voters. No other municipality has been granted such a charter by the legislature, and there is strong sentiment against making future exceptions.
Employers in the state often give their employees time off, or at least give the employees the option of leaving early/coming in late, in order to attend their home town's Town Meeting. Universities often also give their students the day off from class so that they may go to Town Meeting to learn more about local issues and government.
Vermont gives state employees the day off on town meeting day. Private employees may also take an unpaid day off under most circumstances. Students over 18 may attend and not be declared truant.
Moderator
ModeratorsModerator (town official)
A moderator is an official of an incorporated town who presides over the town meeting, and in some cases, other municipal meetings. In the United States, the area of the country best known for the town meeting form of government is New England. The office of moderator exists in at least Connecticut...
are elected to one-year terms in towns. The moderator's duties include reviewing the "warning" (published agenda) for the town meeting, presiding over town meetings, deciding questions of order, making public declarations of each vote passed, and prescribing rules of proceeding.
Other states
Towns in several western states and counties also practice town meeting, though generally with more limited powers. MichiganMichigan
Michigan is a U.S. state located in the Great Lakes Region of the United States of America. The name Michigan is the French form of the Ojibwa word mishigamaa, meaning "large water" or "large lake"....
was the first western state to adopt the town meeting system, but it was initially very restricted in its function. Minnesota
Minnesota
Minnesota is a U.S. state located in the Midwestern United States. The twelfth largest state of the U.S., it is the twenty-first most populous, with 5.3 million residents. Minnesota was carved out of the eastern half of the Minnesota Territory and admitted to the Union as the thirty-second state...
has a well established tradition.
Basque Country
The best-known example of the town meeting system of government was to be found in the Basque CountryBasque Country (historical territory)
The Basque Country is the name given to the home of the Basque people in the western Pyrenees that spans the border between France and Spain on the Atlantic coast....
of northern Spain
Spain
Spain , officially the Kingdom of Spain languages]] under the European Charter for Regional or Minority Languages. In each of these, Spain's official name is as follows:;;;;;;), is a country and member state of the European Union located in southwestern Europe on the Iberian Peninsula...
in the Middle Ages
Middle Ages
The Middle Ages is a periodization of European history from the 5th century to the 15th century. The Middle Ages follows the fall of the Western Roman Empire in 476 and precedes the Early Modern Era. It is the middle period of a three-period division of Western history: Classic, Medieval and Modern...
. Known as the anteiglesia (literally "in front of the church" from the Latin ante - and not anti) all the residents of a town would meet outside the door of the largest church and vote on local matters. They would also elect a sindico to represent them in the regional assembly. The village or town was divided into cofradías, which dealt with day-to-day administration in each of the town's parishes.
The system was revived in the municipality of Iurreta
Iurreta
Iurreta is a town and municipality located in the province of Biscay, in the autonomous community of Basque Country, northern Spain. Iurreta is home to Basque radio and television broadcaster Euskal Telebista....
, Biscay
Biscay
Biscay is a province of Spain and a historical territory of the Basque Country, heir of the ancient Lord of Biscay. Its capital city is Bilbao...
in 1990.
Switzerland
Town meetings are the usual legislative body of the smaller municipalities of SwitzerlandMunicipalities of Switzerland
Communes , also known as municipalities, are the smallest government division in Switzerland, numbering 2,596 . While many have a population of a few hundred citizens, the largest cities such as Zürich or Geneva also have the legal status of municipalities...
, that is of approximately 90% of all Swiss municipalities. The meetings are usually held twice a year. They must not be confused with the Landsgemeinde
Landsgemeinde
The Landsgemeinde or "cantonal assembly" is one of the oldest forms of direct democracy. The first historically documented assembly took place in 1294...
, the meeting that functions as legislative body in certain cantons of Switzerland
Cantons of Switzerland
The 26 cantons of Switzerland are the member states of the federal state of Switzerland. Each canton was a fully sovereign state with its own borders, army and currency from the Treaty of Westphalia until the establishment of the Swiss federal state in 1848...
.
Within religious communities
The Bahá'í FaithBahá'í Faith
The Bahá'í Faith is a monotheistic religion founded by Bahá'u'lláh in 19th-century Persia, emphasizing the spiritual unity of all humankind. There are an estimated five to six million Bahá'ís around the world in more than 200 countries and territories....
has a Nineteen Day Feast
Nineteen Day Feast
The Nineteen Day Feasts are regular community gatherings, occurring on the first day of each month of the Bahá'í calendar . Each gathering consists of a Devotional, Administrative, and Social part...
which encourages all members of the geographic community in good standing to attend for prayers, administrative discussion, and socializing. This meeting is one component of the Bahá'í Administrative Order
Bahá'í administration
The Bahá'í administration or Bahá'í administrative order refers to the administrative system of the Bahá'í Faith.It is split into two parts, the elected and the appointed...
(which is held up as a model for secular society to consider implementing some of its features), and the meeting is considered by Bahá'ís to be an example of grass-roots democracy.
Further reading
- Bryan, Frank M., Real Democracy: The New England Town Meeting and How it Works, Chicago and London: University of Chicago Press, 2004.
- Robinson, Donald. Town Meeting: Practicing Democracy in Rural New England (University of Massachusetts Press; 2011) 344 pages; analyzes the rocky but productive process of town-meeting democracy in Ashfield, Mass., a community of just under 2,000 in the Berkshires.
- Zuckerman, Michael. "The Social Context of Democracy in Massachusetts," William and Mary Quarterly (1968) 25:523-544 in JSTOR
External links
Maine
Massachusetts
- Citizen's Guide to Town Meetings prepared by William Francis Galvin, Massachusetts Secretary of the CommonwealthMassachusetts Secretary of the CommonwealthThe Massachusetts Secretary of the Commonwealth is the principal public information officer of the state government of the U.S...
. - An example of a Special Town Meeting warrant.